Apr 26, 2023

How can Smart Offices Foster a Culture of Innovation and Collaboration?

Woman working in Hybrid workplace

How can Smart Offices foster a Culture of Innovation and Collaboration?

Companies that aim to grow and expand into new markets understand that innovation is crucial. However, it can be challenging to stay relevant and take calculated risks while managing budgets and operations effectively. Therefore, it is essential to encourage employee innovation and foster the creation of unique ideas as a team. The smart office offers a flexible solution that enhances collaboration and productivity. Keep reading to learn more about the dynamic office and its role in promoting innovation.

Innovative companies stay on track

Innovation is necessary for a company to grow and evolve. It involves everything from product design to customer and service and PR/marketing. When employees and leaders are able to be creative, new unique ideas are formed. A flexible mindset is more important than ever in a fast paced world where current ideas and norms quickly become outdated. Customers also become more individualistic and demand tailor made solutions. Demographics influence customers’ buying patterns.

Marketing innovation sparks differentiation which is necessary to reach new customer segments and promote the company’s products or services in a saturated market. An example is the cosmetic industry, where a perfume is firstly marketed to women and later a male collection is launched with different scents and packaging design.

With that said, the entire business model, marketing strategy and product could benefit from innovation. Here are some examples.

A positive workplace culture

When employees feel that their work is meaningful, they become happier and more creative. Incentives are created to drive innovation.

The company will most likely keep and acquire top talent as well. The cost of hiring and training a new employee is high, and successful employee retention strategies are a must. Workers don’t stick around for another thirty years to receive a gold watch but rather seek out companies that support their growth and offer competitive salaries.

Stay ahead of competition and generate new ideas

It is worth investing time and money to come up with new innovative solutions which lets the company stay on top of the game.

Apple always found a way to stay relevant and improve their designs even in times where the company struggled financially and existentially. They were able to market trendy and stylish products and customer oriented solutions that broke into the mainstream. Apple outcompeted traditional tech giants such as Microsoft.

Steve Jobs was known for hiring smart people that came up with new ideas rather than telling them exactly what to do. All he required was hard work and a positive mindset.

Another example is LEGO who has managed to target an older age segment with their playful sets of Friends and Seinfeld, which appeal to people’s nostalgia. The company managed to offer something more than just toys for kids. LEGO:s sophisticated sets are a great example of creative innovation.

Positive attitude to change

Furthermore, companies that embraced e-commerce quicker than others were able to beat their competitors. Especially retailers that kept their stores and combined them with online shopping based on clever omni-solutions. They didn’t regard online shopping as a competitor but rather an opportunity to attract customers to the physical stores as well. 

The economist Schumpeter established the term: creative destruction which meant that products that become outdated are replaced with something more useful. The CD replaced the cassette, for instance. We must accept and embrace change in order to make the world a better place.

As a bonus, the company doesn't have to reinvent the wheel to become successful. Innovation doesn't mean that everything has to be created from scratch. Some solutions can be refined and improved. This mindset is especially useful during a financial crisis or societal changes due to changed legislation. The company is able to scale up or down and find a new source of revenue. 

Increased customer satisfaction

The best, innovative ideas usually come from employees that know the in and outs of the products or services and have communicated with the end-user. It helps the company to stay relevant and in tune with customer demands which will increase customer satisfaction. As a business owner it is easy to fall in love with your own ideas and become closed-minded. Innovative employees can help the business owner to stay on track.

The purpose of innovation is to solve problems. Companies should take every opportunity to be the go to problem-solver for new and old customers.

What makes innovation possible?

Design thinking is a term which has increased in popularity, combining creative abstract thinking with the practical world to foster innovation. In other words: turning ideas into actions. The business consists of two worlds:

  • The Operational World places importance on key metrics and achieving results. Routine, structure, analysis and decision-making is valued. Creativity is usually considered as risky and costly and innovative employees are not rewarded.
  • The Innovation World is the polar opposite and embraces curiosity and creativity. It can sidetrack the business but also contribute to growth. Rather than controlling and analyzing the business, exploration is necessary.

Design thinking makes it easier to navigate between these two words and not let them exist at the expense of the other. New creative ideas can be based on the operational part of the business and vice versa. Innovation takes place when people are less afraid of taking risks, have an open communication and regard failure as a stepping stone.

Employees that operate outside their comfort zone and see the value of learning from their mistakes can be beneficial to the business. The business owners and managers have to lead by example.

Innovation practices worth considering

When everything can be measured and analyzed it’s easy to demand quick results. However, some ideas take time to implement. Patience is key, and teams should be able to experiment and test their ideas. Follow-ups and check-ins are certainly necessary, but they should be approached with an inquisitive mindset rather than a single-minded scrutiny. Managers should try to keep an open mind and back up assumptions with facts.

Some of the best solutions are found when team members collaborate and bounce off of each other. A diverse team is of equal importance since it hinders groupthink and working in silos. Naturally, proper conditions are required for working together effectively such as training, IT software, collaborative spaces and flexible schedules.

The flexible office drives innovation

In an innovative and creative company, office design and layout should be a priority. Everything from color choices to furniture is an excellent way to impact the general atmosphere and spark creativity. Teams should be able to get together to brainstorm and collaborate.

The ideal office space makes it possible to solve complex problems in solitude and offer areas for more informal meetings where ideas and thoughts can be shared spontaneously.

It is a good idea to set up meeting rooms not only for dealing with issues and problems but also to provide a space where coworkers can focus, inspire, and coach each other. Building trust within the team is important, and everyone should be open to constructive feedback.

Team members should be encouraged to organize learning sessions and share their knowledge with each other. Training and helping other team members not only provides a fresh perspective but also boosts personal growth. People in tech, who are often rational and intellectual thinkers, can benefit from learning more soft skills.

Hot desking simplifies in person meetings

A smart office can increase flexibility for employees who wish to plan their workday autonomously and work in cross-functional teams. Hot desking allows individuals to locate a vacant seat or room and book it through an app, ensuring that they can work in a preferred location without disturbing their coworkers. Space managers can rely on insights from smart office technology to set up spaces more effectively, improving teamwork.

Improved teamwork in the smart office

For example, if someone from IT wants to plan a meeting with a marketing colleague, they can book a preferred meeting room or desk for that specific day, allowing them to work together without distractions and interruptions. This dynamic office setting increases creativity and productivity, as employees can pick a space with the necessary IT tools and equipment to meet their specific goals.

Furthermore, not all ideas are generated in the office, and the smart office model enables employees to plan their workday according to their own pace and productivity levels. Employees can come up with ideas in a coffee shop on Monday morning and brainstorm with colleagues in a designated meeting room in the afternoon. This is made possible through hot desking and smart office technology, which simplify in-person meetings and foster innovation.

Ideas are generated easily

The smart office model makes it easier to implement a hybrid work model, allowing employees to plan their workday according to their own pace and productivity levels. This flexibility, along with the availability of hot desking, enables employees to easily generate and share ideas. For example, an employee can come up with an idea in a coffee shop on Monday morning and brainstorm with colleagues in a designated meeting room in the afternoon.

Employee engagement through the roof in the smart office

Through this approach, the smart office fosters employee engagement and boosts creativity and innovation. By using flexibility and hot desking as driving forces behind collaboration, employees and their colleagues can find venues for creativity and brainstorming sessions. This allows ideas to be polished and refined, potentially leading to the next big idea that keeps the company at the forefront of the industry.

Want guidance on how to set up your hybrid office for success?

Feel free to schedule a meeting with one of our product experts to learn more about our solutions and how technology can help you streamline your office processes without interfering with employees' day-to-day work.

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