Desk Management

Book Desks upon arrival or in advance, analyze desk usage and reduce facility costs. We provide an end-to-end solution with Software, Sensors and Busy Lights.

Experience the FLOW with our market leading Smart Office solution

Unbeatable Desk Overview

Experience Desk management at its finest. Our 3D map provides an unbeatable overview of your office, displaying all desks and resources with clear color indication of desk availability – green for accessible and red for booked.

Flowmap on smartphone and computer

Smart Desk Booking

Desks can be booked directly or in advance with just a few clicks by using Flowscape's mobile app or web application. The desk booking wizard selects the most suitable desk depending on equipment needed and location preference.

blocked desk

Locate Desks instantly with wayfinding

All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Wayfinding from booked desk to meeing room

Download our Desk Management Brochure

Learn more about our Desk Management Solution and what it can do for your business.

Space Management system software

Want to know more?

We have a brochure that describes our solution in detail, read it here.

Flowscape also provides an advances integrated workplace management solution that can support your hybrid workplace from start to finish.
For more information, please read more here.

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Easy Fault Reporting for desks

Is the desk equipment not working properly? Or maybe a desk needs extra cleaning? With Flowscape's Desk Management solution, employees can send fault reports to property managers directly via the app. The desks’ fault report is visible on the map so other users know if they need to change their desk booking.

Housekeeper Report issue

Automatic desk check-in

Free up booked desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. An effective way to show the correct availability status of desks without unnecessary administrative work.

busy light people standing

Find Colleagues

Once a desk is booked, the name of the booker will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

workspace analytics screen

Drop-down Desks

Want to have un-bookable desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

drop-down desks desk reservation

Key functionalities


The Flowmap is an interactive 3D map of the office and the foundation of the mobile and desktop app.

Book from

Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it.

Visual confirmation of availability

Available desk are green on the map, while booked or occupied once are red.

Flexible bookings

Book desks both in advance or upon arrival. The system is flexible, and you can decide how long in advance a desk can be booked or only allow bookings made upon arrival.


The built-in wayfinder in the mobile app and desktop app guides you to the booked desk.

Colleague finder

To find a colleague to talk to or to book a desk close to them, search for their name in Flowscape's built-in colleague finder. Choose if you want to be visible and you can whenever turn invisible again. People in certain zones, for example bathrooms, can always be invisible.

Delivered hardware to make it possible

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

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For Managers and Property owners

A Scalable and Adaptable Solution

You are able to create your office space freely by selecting between bookable desks, ad-hoc desks, team desks and blocked desks. We also present more advanced management functions like designating specific zones for different departments. Flowscape's desk management system can also be integrated with your existing IT systems. Read more here.

Flowscape Kiosk Screen

Sanitization reports

Facilities can generate daily ‘used desk’ lists for the cleaning staff, so that they can ensure appropriate sanitization of these desks. You can also generate these reports mid-day if half-day desk bookings are permitted. Employees can also raise an adhoc cleaning request using the Housekeeper function.

office space with lamps

Desk Analytics

The analytics portal includes data, graphs and reports on desk bookings and desk utilization. You can analyze the statistics over any time period to make informed decisions about desk deployment in any zone or on any floor. You can also download the data in CSV format to undertake analysis offline.

busy light screen