Visitor Management
From the invitation to the conclusion of the visit, we've got your back!
Visitors Management for the Smart Office
Flowscape's Visitor Management Solution takes care of the complete visitor experience. From streamlined check-ins to real-time notifications, it ensures a secure and welcoming environment. Enhance efficiency and visitor satisfaction with our comprehensive solution.
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What is Smart Office Software and why is it useful?
Our Solutions in a Nutschell!
Book a Meeting
The solution automatically detects if a participant works for another organization and sends them a welcome email, while also automatically pre-booking them in the reception. When combined with our Room Booking Solution, the host can easily find the optimal meeting room based on our compatibility ranking.
The Welcome E-mail
The welcome email includes all the essential information required before a visit, such as the address with Google wayfinding, the designated reception area for check-in, parking details, guest WiFi login information, and a QR visitor ticket for contactless check-in.
Visitor Check-in
You have the option to use either the QR ticket for contactless check-in or the self-registration screen in the reception area. Upon check-in, a visitor badge is automatically printed, and a notification is sent to the host. The entire check-in process takes just a few seconds, and for check-out, simply scan the badge using a barcode reader.
Evacuation List
Upon check-in, the visitor is automatically added to an evacuation list for emergency purposes. Once checked-out, the visitor is automatically removed from the list. Additionally, Flowscape's Building Messaging Solution enhances safety by enabling instant communication with all occupants in the building during emergencies or incidents.
Your Digital Workplace
Integrate to Other IT Systems
Flowscape's cloud platform is built on the latest open-interface technology, making it easy to integrate our solution with your existing IT systems. We have a wide ecosystem of third-party solutions that we have successfully integrated with. Consult with our experts to explore how we can seamlessly integrate with your current installations.
Multi-Tenant Buildings
If you share a building with other organizations and utilize some of the same resources, Flowscape's system can efficiently handle multi-tenancy bookings. The system is configured to enable booking of both your own resources and the shared resources within the same building.
Access Control
We can integrate Flowscape's system with your access control system, allowing you to restrict access only to employees who have booked a desk or room and have completed a health self-declaration.
Key functionalities
Automated welcome e-mail
Automated pre-booking in reception
Automated printed visitor badge
Contactless check-in
Evacuation list
Issue parking permits
QR visitor ticket to open doors, speed gates and gates
Notification sent by SMS, e-mail, Teams or Slack
Pree-booking from the company intranet and Excel files
Goes well with the following solution
Let’s grow together
Please contact us for more information about Flowscape's solutions or to request a demo.