Room Booking System

Save time, increase meeting efficiency and optimize your room utilization

Make Room Booking Frictionless

Flowscapes state-of-the-art Room Booking System takes care of the booking process from start to finish. Whether you want to book a room for an informal meeting, a formal meeting, send invitations to guests, or find your way to your booked room, Flowscape has you covered. The solution's scalability makes it suitable for any business size and it can also easily integrate with other solutions already in place.

With Flowscape Room Booking System, you will be able to

  • Get an overview of all Rooms in your office
  • Book Rooms directly or in advance
  • Find your booked Room with wayfinding
  • Book Rooms via your existing calendar and invite participants
  • Eliminate ghost bookings with check-in
  • Add Room Displays for effective Room Management
  • Analyze Room Utilization
  • Show availability for drop-in rooms with sensors and Busy Lights

Ongoing meeting

Key functionalities


Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Flexible Bookings

Meeting Rooms can be booked directly or in advance by using our Smartphone app, Webapp, Outlook plug-in, Room Displays or Kiosk Screens.

Calendar Integration

Integrate Flowscapes Room Booking System to your existing calendar system. Flowscapes solution will automatically select the best room and rank them based on their suitability for your requirements.


The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports to property managers, cleaning staff or reception directly via the app.


Require check-in to validate bookings either via e-mail, push notification or Room Display.

We Integrate with

Integrate Flowscapes Room Booking System to your existing calendar system. Flowscapes solution will automatically select the best room and rank them based on their suitability for your requirements.

Office 365 Logotype
Microsoft Exchange Logotype
Google Suite Logotype

Our Room Booking System

Improve your room booking flow

Book a room from the mobile app, desktop app or Outlook plug-in. Find the optimum room with our in-built ranking capability, and use our Visitor Management Solution to automatically send a welcome e-mail with QR-code enabled check-in and to pre-register visitors.

rumsbokning outlook plugin

Visualize status of drop-in rooms

Use the Busy Light to visually see if a room is occupied or free if you are nearby. Use the map to see the status of the rooms if you are not in the immediate vicinity of the room, for example, rooms in a different part of the floor or different parts of the building.

busy light wall

More efficient meetings

A reminder is sent to participants and the wayfinder in the mobile app and Kiosk screen can be used to locate meeting rooms. And to finish on time, use our meeting assistant. You can further improve meeting efficiency by determining what type of meetings the rooms are most suitable for, for example, scrum meetings or line meetings.

Ongoing meeting

Optimize room utilization​

Are most of the meeting rooms booked, but only a fraction being used? Automatically release the room if the host does not check-in.

room booking confirmation v1

Analyze room utilization

Combine Room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your meeting rooms are being utilised. With our different office space management software and solutions, you can really find a way to utilise your office space in the best way possible.

room analyze

Report and track issues around the office

With a simple click, use the Flowscape mobile app to report issues with any equipment or resources in the office. Add text, or a picture to the ticket, route it automatically to the relevant department and display a warning sign on the map to alert other users.

Housekeeper Report issue

Hardware for Conference Room Scheduling

Download our Room Booking Brochure

Let us describe how we envision your ‘meeting flow’ could look like! Download our Room Booking Brochure for more information about our solution.

Meeting Room Booking brochure

Let’s grow together

Please contact us for more information about Flowscape's solutions or to request a demo.

Get in touch

Our Packages

With Flowscape’s solution, you receive the optimum user interface on the market, combined with hardware that fits your office's design and budget.




Server Software
Outlook add-in
Workplace analytics portalBasicBasicAdvanced
Mobile app
Kiosk screen app
Flowmap view
Failure reporting
Check-in via mobile and e-mail
Web app
Drop-in rooms
Catering integration
Visitor management integration
Indoor positioning integration
Busy Light
Virtual Room Panel
Room Sensor
Zone Sensor