Meeting room booking

Room Booking System

Save time, increase meeting efficiency and optimize your room utilization

Frictionless Meeting Room Booking System

Flowscape's state-of-the-art Room Booking System handles room bookings and the booking process from start to finish. Whether you want to book a room for an informal meeting, or a formal meeting, send invitations to guests, or find your way to your booked room, Flowscape has you covered. The solution's scalability makes it suitable for any business size and works great for a hybrid workplace.

Integrate Flowscapes Room Booking System to your existing calendar system, such as Google calendar. Flowscapes solution and room scheduling software will automatically select the best available room or meeting space and rank them based on their suitability for your requirements.

Office 365 Logotype
Microsoft Exchange Logotype
Google Suite Logotype

With the Flowscape Room booking system, you will be able to

  • Get an overview of all bookable rooms in your office space
  • Room scheduling in advance or directly
  • Find your booked room or meeting spaces with wayfinding
  • Book rooms or a meeting room via your existing calendar and invite participants
  • Eliminate ghost bookings with check-in
  • Add Room Displays for effective Room Management and room availability
  • Analyze Room Utilization and space usage
  • Show availability for Hot Desks and drop-in rooms with sensors and Busy Lights

room booking system

Our Room Booking System

Improve your room booking management

Book a room or meeting room from the mobile app, desktop app, or Outlook plug-in with only a few clicks. Find the optimum room or meeting room with our in-built ranking capability, and use our Visitor Management Solution to automatically send a welcome email with QR-code enabled check-in and to pre-register visitors.

Conference Room Booking 3D map

Visualize real-time room availability with a meeting room booking system

Use the Busy Light to visually see if a room or meeting room is occupied or free if you are nearby. Use the map with interactive floor plans to see the status of the meeting space and rooms if you are not in the immediate vicinity of the room, for example, rooms in a different part of the floor or different parts of the building and coworking spaces.

busy lights room booking system

Have more efficient meetings

With our room booking system, a reminder can be sent to participants of the meeting, and the Wayfinder in the mobile app and Kiosk screen can be used to locate meeting rooms. And to finish on time, use our meeting assistant. You can further improve meeting efficiency and workplace management by determining what type of meetings the rooms are most suitable for, for example, scrum meetings or line meetings.

meeting greenhouse v2

Optimize room utilization​ with our meeting room booking software

Are most of the meeting rooms booked, but only a fraction being used? Improve the workplace management by implementing our booking and scheduling software and have it automatically release the meeting space or meeting room if the host does not check in. This is a way to more easily manage space usage at companies, coworking spaces, or hybrid workplaces, even if you have multiple locations, and it also works great for various industries.

Meeting room booking using smartphone

Analyze meeting rooms and room utilization with a scheduling software

Combine room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your meeting rooms are being utilized. With our different office space management software and solutions, you can really find a way to utilize the room usage for your office space and coworking space in the best way possible.

Space management software showing analytics data

Report and track issues around the office

With a simple click, use the Flowscape mobile app to report issues with any equipment or resources in the office to the facility managers. Add text, or a picture to the ticket, route it automatically to the relevant department and display a warning sign on the map to alert other users.

room booking Housekeeper Report issue

Key functionalities of having a room booking system


Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Flexible Bookings

Meeting Rooms can be booked directly or in advance by using our Smartphone app, Web App, Outlook plug-in, Room Displays, or Kiosk Screens. A very easy and user-friendly way to schedule meetings.

Calendar Integration

Integrate Flowscapes room scheduling software and booking system into your existing calendar system. Flowscapes solution will automatically select the best meeting spaces or conference rooms and rank them based on their suitability for your requirements.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception via the app.


Require check-in to validate bookings either via email, push notification or Room Display.

Hardware for scheduling conference rooms

Download our Meeting Room Booking Brochure

Download our meeting room booking and meeting room scheduling software brochure for more information about our software solution for better space planning for meeting space and room usage.

Meeting Room Booking brochure

Let’s grow together

Please contact us for more information about Flowscape's solutions or to request a demo.