Room Booking System
Save time, increase meeting efficiency and optimize your room utilization
Make Room Booking Frictionless
Flowscapes state-of-the-art Room Booking System takes care of the booking process from start to finish. Whether you want to book a room for an informal meeting, a formal meeting, send invitations to guests, or find your way to your booked room, Flowscape has you covered. The solution's scalability makes it suitable for any business size and it can also easily integrate with other solutions already in place.
With Flowscape Room Booking System, you will be able to
- Get an overview of all Rooms in your office
- Book Rooms directly or in advance
- Find your booked Room with wayfinding
- Book Rooms via your existing calendar and invite participants
- Eliminate ghost bookings with check-in
- Add Room Displays for effective Room Management
- Analyze Room Utilization
- Show availability for drop-in rooms with sensors and Busy Lights
Key functionalities
FlowMap
Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.
Flexible Bookings
Meeting Rooms can be booked directly or in advance by using our Smartphone app, Webapp, Outlook plug-in, Room Displays or Kiosk Screens.
Calendar Integration
Integrate Flowscapes Room Booking System to your existing calendar system. Flowscapes solution will automatically select the best room and rank them based on their suitability for your requirements.
Wayfinder
The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.
Fault Reporting
Employees can send fault reports to property managers, cleaning staff or reception directly via the app.
Check-in
Require check-in to validate bookings either via e-mail, push notification or Room Display.
We Integrate with
Integrate Flowscapes Room Booking System to your existing calendar system. Flowscapes solution will automatically select the best room and rank them based on their suitability for your requirements.
Our Room Booking System
Improve your room booking flow
Book a room from the mobile app, desktop app or Outlook plug-in. Find the optimum room with our in-built ranking capability, and use our Visitor Management Solution to automatically send a welcome e-mail with QR-code enabled check-in and to pre-register visitors.
Visualize status of drop-in rooms
Use the Busy Light to visually see if a room is occupied or free if you are nearby. Use the map to see the status of the rooms if you are not in the immediate vicinity of the room, for example, rooms in a different part of the floor or different parts of the building.
More efficient meetings
A reminder is sent to participants and the wayfinder in the mobile app and Kiosk screen can be used to locate meeting rooms. And to finish on time, use our meeting assistant. You can further improve meeting efficiency by determining what type of meetings the rooms are most suitable for, for example, scrum meetings or line meetings.
Optimize room utilization
Are most of the meeting rooms booked, but only a fraction being used? Automatically release the room if the host does not check-in.
Analyze room utilization
Combine Room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your meeting rooms are being utilised. With our different office space management software and solutions, you can really find a way to utilise your office space in the best way possible.
Report and track issues around the office
With a simple click, use the Flowscape mobile app to report issues with any equipment or resources in the office. Add text, or a picture to the ticket, route it automatically to the relevant department and display a warning sign on the map to alert other users.
Hardware for Conference Room Scheduling
Download our Room Booking Brochure
Let us describe how we envision your ‘meeting flow’ could look like! Download our Room Booking Brochure for more information about our solution.
Let’s grow together
Please contact us for more information about Flowscape's solutions or to request a demo.
Our Packages
With Flowscape’s solution, you receive the optimum user interface on the market, combined with hardware that fits your office's design and budget.
Basic | Pro | Enterprise | |
|---|---|---|---|
| Features | |||
| Server Software | |||
| Outlook add-in | |||
| Workplace analytics portal | Basic | Basic | Advanced |
| Mobile app | |||
| Kiosk screen app | |||
| Flowmap view | |||
| Failure reporting | |||
| Check-in via mobile and e-mail | |||
| Wayfinding | |||
| Web app | |||
| Drop-in rooms | |||
| Catering integration | |||
| Visitor management integration | |||
| Indoor positioning integration | |||
| Product | |||
| Busy Light | Option | Option | |
| Virtual Room Panel | Option | Option | |
| Room Sensor | Option | ||
| Zone Sensor | Option | ||