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Automatic Desk Check-in

Bridge the gap between virtual software solutions and real-life office environments

Automate Your Booking Process

Further automating the booking process is an important step to bridge the gap between virtual software solutions and real-life office environments. To meet client’s automation requirements, Flowscape now provides an automated check-in solution powered by our unique USB sensor. The Flowscape USB sensor is the first smart office solution that eliminates the need for human interaction from the booking confirmation process.

With Flowscape USB Desk Sensor, you can

  • Enable automatic check-in when docking a laptop
  • Release desks if no check-in has occurred
  • Retain bookings if user’s check-in and un-dock later
  • Log presence in FlowManager to measure office utilization
  • Book desks ad-hoc by docking laptop
  • Show unregistered users’ presence at a desk
  • Indicate ad-hoc claimed desks as booked on Flowmap
  • Display ad-hoc users’ names on Flowmap
  • Configure what happens when the users undock their laptops

Desk booking on FlowMap

Our Automatic Desk Check-in Solution

Automatic check-in for booked desks

The USB sensor automatically checks in a user when their computer is connected to a docking station, without the need for any interaction. The USB sensor uses advanced technology to sense which user has occupied the seat at the specific workspace and then registers their name on the FlowMap. The Flowscape USB sensor is therefore an easy and effective way to facilitate colleague finding in any type of office environment.

The Flowscape sensor sends a warning notice to the user’s computer if they have taken someone else’s booked workspace. The USB Desk sensor automatically releases a desk after a defined no-show period.

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Automatic check-in for ad-hoc seating

Users do not need to go into the Flowscape app to book a desk. They can just connect their laptop to a docking station and then the desk automatically gets booked to them. When the ad hoc user leaves, the desk can be automatically released after a defined grace period. The grace period makes sure that bookings can be kept if the laptop goes into sleep mode or if user attends a quick meeting.

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Produce accurate presence data

Flowscape’s USB sensors not only measure the total length of time between docking-in and docking-out, but they also detect the absence of typing or mouse activity on the laptop. This enables Flowscape to create two occupancy KPIs: Perceived Occupancy (Time from Dock-in to Dock-out) and Real Occupancy (Perceived Occupancy less Inactivity time).

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Easy to install

Our USB Desk Sensor is easy to install and does not require any batteries. Simply plug in the USB sensor in an available USB port in your screens or docking stations. Download and install the Flowscape software to everyone’s computers and the USB desk sensor is up and running.

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The Affordable option

The USB Desk sensor is an affordable option compared to a traditional presence sensor and gives just as accurate usage data of your desks. Because it does not require any battery changes, no further operational costs are added after implementation.

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Our USB Desk sensor in 1 minute

Key Functionalities

Easy To Install

Our USB Desk Sensor is easy to install in an available USB port in your screens or docking stations and does not require any batteries.

An Affordable Option

The USB Desk sensor is an affordable option compared to a traditional presence sensor.

Automatic Check-in

Automatically confirm a booking as soon as a laptop is connected to the right desk within the time window.

Ad-Hoc Claiming

Automatically book a desk for ad-hoc users if no other user has booked the desk within the given time frame.

Electronic Name Plates

When connecting laptop, the users name will be visible on the map as an electornic name plate for effective colleague finding.

Accurate Utilization Reporting

Use USB Desk Sensors to measure Perceived Occupancy (Time from Dock-in to Dock-out) and Real Occupancy (Perceived Occupancy less Inactivity time) and compare.

USB Desk Sensor Specification

  • Dimensions & weight: 12 x 16.65 x 4.5mm & 1.46g
  • Connection: Hi-Speed USB 2.0 certified, USB 1.1 compatible, Human Interface Device (HID)
  • Power Supply: USB 5V
  • Power consumption: 30 mW
  • Warranty: 36 months
  • Agency approvals: CE (EU), FCC (USA), VCCI (Japan), KCC (South Korea), BSMI (Taiwan), ACMA (Australia), RoHS, REACH, UL

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