Room Panel Solution

Visualize room availability and release unused rooms

Select the best solution for your needs

With Flowscape’s solution, you receive the optimum user interface on the market, combined with hardware that fits your office's design and budget. Check out our Virtual Panel and Busy Light for even more choices!

Easy to use

Book a meeting room with just two clicks through to the easy-to-use user interface. The surrounding LED light is a visual indicator of the room's availability.

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Optimise meeting room utilisation

Find an available room for ad hoc meetings in seconds and save space by releasing unused rooms. Detect ghost meetings and recurring meetings that are no longer attended.

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Scale up for more functionality

Additional functionality and hardware can be integrated with your room booking solution as your workplace requirements grow.

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Easy to install and setup

The room panels are easily configured and managed from the online administration tool. The panels are delivered with both wall mount and glass mount brackets.

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Analyze utilization

Analyze the booking of the rooms with Flowscape’s powerful business intelligence tool. For insights on the rooms' utilization, add our sensors.

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Key functionalities

Book, extend & end meetings

It has never been easier to find and book a room for a spontaneous meeting. If your meeting runs over or ends early, you can equally easy extend or end the booking on the room panel itself. Or see the room schedule to find the slot that is most convenient.

Find and book any room

You can use any room panel to search for available rooms anywhere in the building and book it from that room panel.

Central management

Flowscape's system is designed for enterprise large-scale operations. All supervision and software updates are managed remotely through the administration portal and no on-site presence is required.

Avoid ghost meetings

Prevent problems with booked rooms that are not used. If you activate the check-in functionality, the check-in button on the room panel must be pressed, otherwise the booking will be cancelled. You can for example set the grace period for 15 min before and 10 min after the meeting's start time.

Failure reporting

If you find faulty equipment in the room, it is easy to report it through the room panel interface, which will initiate an e-mail to the responsible person in your company.

Enterprise security

Flowscape works with clients across multiple verticals who require the highest levels of IT security. We are ISO 27001 certified and the room panel firmware fulfills IEEE 802.1X.

Use your own branding

With Flowscape's room panel, it is easy to upload your corporate logo or to set the background picture to promote your corporate identity.

RFID login

Use the RFID capability of the room panel to control who can use it. Anyone can still view the room panel's interface but need their access card to perform actions such as booking a room, check-in, cancel a meeting and etc.

Multiple calendar support

Our solution works seamlessly with the client's existing third party room booking system. We support Exchange 2012+, Office 365 and G-Suite. The solution supports a range of different room booking systems in the same office.

Complementary products

Integrates with your booking system

Flowscape’s solution integrates with your existing resource booking systems. Continue to book resources as you are used to but get the added smart functionality.

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Want to learn more?

Please contact us for more information about Flowscape's solutions or to request a demo.

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