Conference Room Booking

Save time, increase meeting efficiency and optimize your conference meeting room utilization

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Experience the FLOW with our market leading Smart Office solution

Features

FlowMap

Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Check-in

Eliminate ghost booking by activating the check-in functionality. Attendees’ check-in via
e-mail, push-notification or Room Panel. Resources are automatically released after a no-show.

Flexible Bookings

Book a room from the mobile app, web app, Outlook plug-in and Kiosk screen, directly or in advance with just a few clicks. The system is flexible, Flowscape rules can be used to limit specific areas in your office to certain groups and through that control both the density and usage of your office space.

Wayfinder

The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports to property managers, cleaning staff or reception directly via
the app.

End to end solution

We provide a complete solution with software and hardware to make your smart office dreams possible, provided by a global delivery capability. Check out our product offerings and software solutions.

Drop-In Rooms

Use our presence sensors and Busy lights to show occupancy for your non-bookable rooms. The FlowMap will show the room as occupied for as long as someone uses it.

Scoring system

Select when you need the room, the equipment you require, the desired number of seats, and preferred floor and building and the Outlook plug-in will automatically select the best room for you.

Advanced Analytics

Combine Room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your meeting rooms are being utilized.

Unbeatable Conference Room Overview

Our 3D map provides an unbeatable overview of your office, displaying all conference rooms and resources. We provide clear color indication of room availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all conference rooms and make smart decisions about their bookings

Conference Room Booking 3D map

Booking Conference Rooms

Employees can use the Flowscape mobile app or web application to easily book a conference room that fit their needs with just a few clicks. Our Booking wizard selects the most suitable conference room after the criteria given. Flowscape rules can be used to limit booking access in your office to certain groups and through that control both the density and usage of your office space.

Conference room Booking app

Select the optimum Conference room with our scoring system

Select when you need the room, the equipment you require, the desired number of seats, and preferred floor and building and the Outlook plug-in will automatically select the best room and rank them based on their suitability for your requirements.

conference room booking outlook

Conference Room Manager

Combine Room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your conference rooms are being utilized.

Are most of the conference rooms booked, but only a fraction being used? Automatically release the room if the host does not check-in.

Improve your conference room usage with the on-screen confirmation. An interactive conference room display solution helps you manage your conference room facilities.

room analyze

Eliminate Ghost Bookings

Eliminate ghost booking by activating the check-in functionality. Attendees need to check-in via e-mail or a push-notification to the mobile phone. You can for example set the grace period for 15 min before and 10 min after the meeting's start time. If you add our Room Panel Solution, check-in can be done directly through it.

Conference room ghost bookings v1

Integrates with your booking system

Flowscape’s solution integrates with your existing resource booking systems. Continue to book resources as you are used to but get the added smart functionality.

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Visualize status of drop-in rooms

Use our presence sensors and Busy lights to show occupancy for your non-bookable conference rooms. Use the map to see the status of the rooms if you are not in the immediate vicinity of the room, for example, conference rooms in a different part of the floor or different parts of the building.

Conference room Drop in room

Locate Conference Rooms with Wayfinding

All conference room bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the room. Whether the conference room was booked for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Conference room wayfinding Flowmap

Easy Fault Reporting

You can use the fault reporting feature to instantly create support requests. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Conference room fault reporting

Advanced Analytics

Flowscape uses wireless battery-operated sensors to collect accurate, granular real-time data about the precise utilization of every single resource throughout the day. Flowscape has a wide range of sensors that can cover all parts of your office. Read more.

Conference room Analytics

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