Space Management Solution

Creating spaces for people since 2011

Going Hybrid?

It’s time to create spaces for the era of flexibility. 73% of business leaders responded in a recent study that hybrid work will be part of their long-term strategy after Covid-19 lockdowns (CBRE 2020), which in turn creates new challenges for facility managers in their quest to keep office spaces both cost effective and employee centered.

We at Flowscape believe that spaces should be created for the people using it, and that facility managers deserve the best tools to make it possible. Flowscape provides a comprehensive space management solution specifically designed to manage hybrid work schedules, creating a seamless flow in each step of the space management process.

With Flowscape’s Space Management Solution, you will be able to

  • Get a clear overview over your office spaces and resources
  • Increase employee productivity with space booking solutions
  • Collect accurate utilization data of your office resources
  • Build future space management strategies
  • Produce extensive utilization reports
  • Right-size your office space for a hybrid work environment
  • Increase employee experience with space design
  • Retain your staff with an inspiring work environment
  • Save time on your real estate management

man billboard wall
Two people looking at flowscape's space management software on a kiosk screen.

Clear space overview and supervision

The Flowmap enables you to manage your office space with efficiency and ease. The 3D map displays all office resources and gives facility managers, as well as employees, a complete overview of the resources in the company’s real estate portfolio. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function. All spaces and resources are easy to manage in the Flowscape Admin portal, and Facility Managers can get a clear overview of the exact number of resources within a building or a set of buildings.

Space Management system software

Collect accurate utilization data of your office space

Flowscape uses wireless battery-operated sensors to collect accurate, granular real-time data about the precise utilization of every single resource throughout the day. The sensors are easy to deploy, simply register the office resources in Flowscape’s admin portal and connect them with a sensor by typing its serial number. The sensors are battery supplied and connect wirelessly and can run outside your IT-infrastructure. Desks can also be equipped with USB Desk sensors that will not only give accurate usage data it will also enhance the end-user experience by automatic check-in to desks. The USB desk sensor does not need any batteries or network.  


install presence sensor

Build data-based Space Management strategies

By using Flowscapes sensor technology, Facility Managers can start identifying trends and workflows that can lay the groundwork for future office changes. Flowscape’s statistic portal; FlowManager, is an integrated module to our application and is used to view and analyze historical data about the utilization of various resources in your office. Flowscape also offers extended analytic capabilities for multi-office companies and global corporations to centralize property management. 

Space management Analytics

Right-size your office space for a hybrid work environment

As businesses start to plan their post-Covid office strategies, it is expected that average utilization will settle at between 30% - 40%. Office spaces are evolving into places designed to facilitate collaboration and teamwork when other aspects of work can be conducted from home. Office design and office space requirements need to change to reflect this shift from centralized to decentralized working, which represents a real opportunity for substantial cost savings. Only by collecting utilization data for every desk, room, and zone, can a business increase office utilization and decrease real estate costs.

Space Management strategies

Let's find the perfect solution for you

Our solution experts will design the optimum solution which not only matches your digital workplace requirements today, but also anticipates the future needs of your business.

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Retain your staff by optimizing their work environment

Retaining competence and skill within a company will be increasingly more important in a mobile work environment. The office is one of the most important factors in inspiring and motivating employees to keep their loyalty to the brand. With Flowscapes Analytics tool, Facility Managers can analyze spaces based on popularity, and make strategic decisions on how to optimize the office space after employee needs and preference.  

Space Management hybrid workplace

Increase employee productivity with Space Booking Solutions

It is estimated that employees spend over 15 minutes a day in finding available and optimal office resources like meeting rooms, desks, and parking spaces. By adapting an employee centered space management tool, Business owners can make sure that employees find resources with the equipment and location needed for their specific needs. Flowscape provides comprehensive booking solutions that make your workplace manageable for the people using it.

Space management booking solution

Key Functionalities

FlowMap

Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Presence Sensors

Flowscape uses wireless battery-operated sensors or USB Desk Sensors to collect accurate, granular real-time data about the precise utilization of every single resource throughout the day.

FlowManager

Our custom build analytics portal gathers all your utilization and booking data on one single platform with the possibility to create custom views and export data to statistical programs of choice.

Space Planning

Produce detailed utilization reports to plan your future office strategy on employee demand and usage.

Resource Booking

Book office resources directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.

FlowPlanner

Employees can plan their trips to the office based on their colleague’s future office attendance. Make sure your office never exceeds its maximum capacity. Employees register office attendance in the app with the option to deny access to others when maximum capacity is reached.

Let's find the perfect solution for you

Our solution experts will design the optimum solution which not only matches your digital workplace requirements today, but also anticipates the future needs of your business.

Contact us