Desk Booking

Desk booking features

Flowscape desk booking software maximizes your office space and resources for a more productive work environment.

• Book desks on arrival, in advance or on behalf of others
• Apply advanced desk booking rules based on zones
• Search for suitable desks based on equipment and availability
• Find available desks in specific areas of the office space
• Use Colleague Finder to view the office and locate colleagues
• See when team members will be in the office
• Report equipment errors

Unbeatable Desk & Floor Plan Overview

Experience Desk Booking at its finest! Our 3D map provides an unbeatable floor plan overview of your office, displaying all desks and resources – exactly as they are in real life. This way, you can avoid the wasted time and frustration of searching for a free desk. And because our desk booking software is web-based, it's easy to use from anywhere, on any device. With our software, booking a desk is quick and easy.

Why you'll love our desk booking software:

• Easy to find available desks and resources
• See the equipment and location of all desks
• Make smart decisions about your desk bookings

Desk Booking

Prevent double-bookings and save valuable time. Desks and meeting rooms can be booked directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily book a desk or meeting room that fits their needs. Our Desk Booking wizard selects the most suitable desk after desk availability and criteria given, and our calendar function shows colleagues' future desk bookings for effective collaboration.

Locate booked desks instantly with Wayfinding

No more time has to be spent finding booked desks. All desk bookings made can be found under “My bookings” in the Flowscape app. A great desk booking platform that also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Create Fault Reports for desks

If you encounter any issues with your desk or meeting room, you can create a fault report with just a few clicks. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map, alerting other users about the resource issue until it’s resolved.

Desk booking with automatic check-in

Use our USB Desk Sensor to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with the user's name. An effective way to show the correct availability status of desks without unnecessary administrative work.

Find Colleagues

Once a desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look on the map, use the search function, or view colleagues’ future bookings via the calendar function.

Drop-Down Desks

Want to have un-bookable desks? Our Presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

Read our Free Guide!

How to successfully redesign your workspace with Hot Desking solutions for maximum teamwork!