Desk Booking

Manage desks ad hoc with sensors or book them in advance

Create spaces for people with Flowscape Desk Booking

Our Desk Booking Solution is designed to optimize the end-to-end desk booking process in hybrid workplace environments. The system if feature-rich, highly customizable and can be abapted to any office independent of size. Discover what our desk booking solution can do for you!

With Flowscape Desk Booking Solution, you will be able to

• Book desks on arrival or in advance or on behalf of others
• Apply advanced booking rules based on zones
• Block and unblock desks to comply with social distancing rules
• Search for suitable desks based on equipment and availability
• Check if specific seats are available
• Use Colleague Finder to locate team members
• Track when team members will be in the office
• Report equipment errors
• Generate cleaning reports and COVID tracing reports
• Analyze desk utilization

space visualization on your mobile device

Our Desk Booking Solution

Unbeatable Desk Overview

Experience Desk Booking at its finest. Our 3D map provides an unbeatable overview of your office, displaying all desks and resources – exactly as they are in real life. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all desks and make smart decisions about their desk bookings.

Flowmap on smartphone and computer

Desk Booking

Prevent double bookings and save valuable time. Desks can be booked directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily book a desk that fit their needs. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.

blocked desk

Locate booked desks instantly with Wayfinding

No more time has to be spent finding booked desks. All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Wayfinding from booked desk to meeing room

Create Fault Reports for desks

You can use the fault reporting feature to instantly create support requests. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Housekeeper Report issue

Automatic desk check-in

Release booked desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.

busy light people standing

Find Colleagues

Once a desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look on the map, use the search function or view colleagues’ future bookings via the calendar function.

busy light screen

Drop-down Desks

Want to have un-bookable desks? Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.




Our 3D interactive maps will display all office resources and meeting spaces with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk Sensor.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.


The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports to property managers, cleaning staff or reception directly via the app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Delivered hardware to make it possible

Download our Desk Management Brochure

Learn more about our Desk Management Solution and what it can do for your business.

Desk Management Brochure

Let's find the perfect solution for you

Our solution experts will design optimum Space Management Solution to not only match your digital workplace requirements today - but also anticipates the future needs of your business with relevant space data and get a better picture of your space allocation.

Contact us