Desk Booking

Start desk booking at your office! Book Desks upon arrival or in advance, analyze desk usage and reduce facility costs. We provide an end-to-end solution with Software, Sensors and Busy Lights.

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Experience the FLOW with our market leading Desk Management solution

Unbeatable Desk Overview

Experience Desk Booking at its finest. Our 3D map provides an unbeatable overview of your office, displaying all desks and resources – exactly as they are in real life. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all desks and make smart decisions about their desk bookings.

Flowmap on smartphone and computer

Desk Booking

Prevent double bookings and save valuable time. Desks can be booked directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily book a desk that fit their needs. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.

blocked desk

Locate booked desks instantly with Wayfinding

No more time has to be spent finding booked desks. All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Wayfinding from booked desk to meeing room

Want to know more?

We have a brochure that describes our solution in detail, read it here.

Flowscape's desk management solution can also be used to ensure social distancing, conduct contact tracing and produce reports of used desks to cleaning staff.
For more information, please read more here.

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Create Fault Reports for desks

You can use the fault reporting feature to instantly create support requests. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Housekeeper Report issue

Automatic desk check-in

Release booked desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.

busy light people standing

Find Colleagues

Once a desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look on the map, use the search function or view colleagues’ future bookings via the calendar function.

busy light screen

Drop-down Desks

Want to have un-bookable desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.


Key functionalities


The Flowmap is an interactive 3D map of the office and the foundation of the mobile and desktop app.

Book from

Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it.

Visual confirmation of availability

Available desk are green on the map, while booked or occupied once are red.

Flexible bookings

Book desks both in advance or upon arrival. The system is flexible, and you can decide how long in advance a desk can be booked or only allow bookings made upon arrival.


The built-in wayfinder in the mobile app and desktop app guides you to the booked desk.

Colleague finder

To find a colleague to talk to or to book a desk close to them, search for their name in Flowscape's built-in colleague finder. Choose if you want to be visible and you can whenever turn invisible again. People in certain zones, for example bathrooms, can always be invisible.

Delivered hardware to make it possible

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

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