Desk Booking
Make your Desk Booking experience flow with Flowscapes Desk Booking solution for Hybrid Workplaces.
Create spaces for people with Flowscape Desk Booking
Our Desk Booking Solution is designed to optimize the end-to-end desk booking process in hybrid workplace environments. The system if feature-rich, highly customizable and can be abapted to any office independent of size. Discover what our desk booking solution can do for you!
With Flowscape Desk Booking Solution, you will be able to
• Book desks on arrival or in advance or on behalf of others
• Apply advanced booking rules based on zones
• Block and unblock desks to comply with social distancing rules
• Search for suitable desks based on equipment and availability
• Check if specific seats are available
• Use Colleague Finder to locate team members
• Track when team members will be in the office
• Report equipment errors
• Generate cleaning reports and COVID tracing reports
• Analyze desk utilization
Download our Desk Management Brochure
Learn more about our Desk Management Solution and what it can do for your business.
Our Desk Booking Solution
Unbeatable Desk Overview
Experience Desk Booking at its finest. Our 3D map provides an unbeatable overview of your office, displaying all desks and resources – exactly as they are in real life. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all desks and make smart decisions about their desk bookings.
Desk Booking
Prevent double bookings and save valuable time. Desks can be booked directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily book a desk that fit their needs. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.
Locate booked desks instantly with Wayfinding
No more time has to be spent finding booked desks. All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.
Create Fault Reports for desks
You can use the fault reporting feature to instantly create support requests. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.
Automatic desk check-in
Release booked desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.
Find Colleagues
Once a desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look on the map, use the search function or view colleagues’ future bookings via the calendar function.
Drop-down Desks
Want to have un-bookable desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.
Features
FlowMap
Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.
Automatic Check-in
Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk Sensor.
Flexible Bookings
Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.
Wayfinder
The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.
Fault Reporting
Employees can send fault reports to property managers, cleaning staff or reception directly via the app.
Colleague Finder
View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.
Delivered hardware to make it possible
What's next?
Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!