Desk booking - hero image only

Desk Booking

A Desk Booking Solution is your key ally when switching to flexible seating.

Create spaces for people with Flowscape Desk Booking

Our Desk Booking Solution is designed to optimize the end-to-end desk booking process in hybrid workplace environments. The desk booking system is feature-rich, highly customizable, and can be adapted to any office independent of size. 

Desk booking features

The Flowscape desk booking software lets you make the most out of your office space and resources to create a more productive work environment.

  • Book desks on arrival, in advance or on behalf of others
  • Apply advanced desk booking rules based on zones
  • Block and unblock desks to comply with social distancing rules
  • Search for suitable desks based on equipment and availability
  • Check for vacant desks within specific areas of the office space
  • Use Colleague Finder to get a office overview and locate colleagues
  • See when team members will be in the office
  • Report equipment errors

colleagues working in room

Our Desk Booking Solution

Unbeatable Desk & Floor Plan Overview

Experience Desk Booking at its finest! Our 3D map provides an unbeatable floor plan overview of your office, displaying all desks and resources – exactly as they are in real life. This way, you can avoid the wasted time and frustration of searching for a free desk. And because our desk booking software is web-based, it's easy to use from anywhere, on any device. With our software, booking a desk is quick and easy.

Why you'll love our desk booking software:

  • Easy to find available desks and resources
  • Accurate desk bookings and availability
  • See the equipment and location of all desks
  • Make smart decisions about your desk bookings

Flowscape's web app

Desk Booking

Prevent double-bookings and save valuable time. Desks and meeting rooms can be booked directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily book a desk or meeting room that fits their needs. Our Desk Booking wizard selects the most suitable desk after desk availability and criteria given, and our calendar function shows colleagues' future desk bookings for effective collaboration.

Flowscape Android App

Locate booked desks instantly with Wayfinding

No more time has to be spent finding booked desks. All desk bookings made can be found under “my bookings” in the Flowscape app. A great desk booking platform that also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

App wayfinding

Create Fault Reports for desks

Inside the desk booking software, you can use the fault reporting feature to instantly create support requests to the facility managers for example. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue at the desk or meeting room until it is resolved.

Report issue - Desk

Desk booking with automatic check-in

Release booked desks if no one shows up. Use our USB Desk Sensor to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also books desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic nameplate. An effective way to show the correct availability status of desks without unnecessary administrative work.

woman working in office with laptop and mobile phone

Find Colleagues

Once a desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look on the map, use the search function, or view colleagues’ future bookings via the calendar function.

colleagues on map

Drop-Down Desks

Want to have un-bookable desks? Our Presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.




Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk sensor.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception with the mobile app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Read our Free Guide!

How to successfully redesign your workspace with Hot Desking solutions for maximum teamwork!

Redesign your workspace with Hot Desking Solutions for maximum teamwork

Hardware for Desk management

Let's find the perfect solution for you

Our solution experts will design an optimum Space Management Solution that not only matches your current digital workplace requirements but also anticipates the future needs of your business. We provide relevant space data to give you a better picture of your space allocation.

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