Busy light header (desk management)

Desk Reservation

For Hybrid Workplaces

The Desk Reservation solution you need when you move to flexible seating. Manage desks ad hoc with sensors or book them in advance.

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Experience the FLOW with our market leading Smart Office solution

Unbeatable Desk Overview

Experience Desk Reservation at its finest. Our 3D map provides an unbeatable overview of your office, displaying all desks and resources – exactly as they are in real life. We provide clear color indication of desk availability – green for accessible and red for booked. Employees can see equipment and location of all desks and make smart decisions about their Desk Reservations.

desk reservation 3D map

Desk Reservation

Prevent double reservations and save valuable time. Desks Reservations can be made directly or in advance with just a few clicks. Employees can use our mobile app or web application to easily Reserve a desk that fit their needs. Our Desk Reservation wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future Desk Reservations for effective collaboration.

desk reservation booking software

Locate Desks instantly with wayfinding

No more time has to be spent finding Reserved Desks. All Desk Reservations made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the Desk Reservation was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

desk reservation wayfinding Flowmap

Read our Free Guide!

How to successfully redesign your workspace with Hot Desking solutions for maximum teamwork!

Redesign your workspace with Hot Desking Solutions for maximum teamwork

Want to know more?

Flowscape also provides a comprehensive Space Management Solution that can support your hybrid workplace from start to finish, read more about it here.

Easy Fault Reporting for Desks

You can use the fault reporting feature to instantly create support requests. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

room booking Housekeeper Report issue

Automatic desk check-in

Release reserved desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic desk check-in function so desks are released after a no-show. Our Desk dongle also Reserve desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.

Automatic check-in desk reservation

Find Colleagues

Once a desk is reserved, the name of the booker will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to reserve a desk close to them. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

Colleague finding desk reservation

Drop-down Desks

Want to have un-bookable desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

drop-down desks desk reservation



Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk sensor.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception with the mobile app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Hardware for Desk management

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

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