Hot Desking

For Hybrid Workplaces

Start Hot desking at your office! Book Desks upon arrival or in advance, analyze desk usage and reduce facility costs. We provide an end-to-end solution with Software, Sensors and Busy Lights.

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Experience the FLOW with our market leading Desk Management solution



Our 3D map displays all office resources with clear color indication. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our Desk Dongle.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a desk can be booked or only allow bookings made upon arrival.


The built-in wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports to property managers, cleaning staff or IT support directly via the app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder.

Efficient density control

Makes sure your office never exceeds its maximum capacity. Employees register office attendance in the app with the option to deny access to others when maximum capacity is reached.

Covid-19 safety measures

Administrators can create contact tracing reports if illness is registered and up-to-date cleaning reports. Read more here.

End to end solution

We provide a complete solution with software and hardware to make your smart office dreams possible, provided by a global delivery capability. Check out our product offerings and software solutions.

Unbeatable Desk Overview

Experience Hot Desking at its finest. Our 3D map provides an unbeatable overview of your office, displaying all Hot Desks and resources. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all Hot desks and make smart decisions about their desk bookings.

Hot desking 3D map

Hot Desking

Employees can use our mobile app or web application to easily book a Hot Desk that fit their needs with just a few clicks. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.

hot desking booking software jpg

Locate Hot Desks instantly with Wayfinding

All Hot Desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

hot desking wayfinding Flowmap

Want to know more?

We have a brochure that describes our solution in detail, read it here.

Flowscape's desk management solution can also be used to ensure social distancing, conduct contact tracing and produce reports of used desks to cleaning staff.
For more information, please read more here.

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Easy Fault Reporting for Hot Desks

You can use the fault reporting feature to instantly create support requests for hot desks. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Hot desking fault reporting

Automatic Desk check-in

Release Hot Desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic Hot Desk check-in function so desks are released after a no-show. Our Desk dongle also books Hot desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.

Automatic check-in hot desking

Find Colleagues

Once a Hot Desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

Colleague finding hot desking

Drop-down Desks

Want to have un-bookable Hot Desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

drop-down desks hot desking

Delivered hardware to make it possible

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

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