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Hot Desking Solution

Increases employee productivity in all types of hybrid work environments.

Returning to a flexible work environment?

Flowscape provides a comprehensive Hot Desking Solution specifically designed to manage hybrid work schedules, creating a seamless flow in each step of the desk booking process. We believe that spaces should be created for the people using it, and that office managers deserve the best tools to make it possible.

With Flowscape’s Hot Desking Solution, you will be able to

  • Get a clear overview over all Hot Desks in your office space
  • Find the optimum desk based on your specific needs
  • Increase employee productivity with Hot-Desk booking
  • Eliminate ghost bookings with our unique USB Desk Sensor
  • Locate colleagues and plan attendance with FlowPlanner
  • Right-size your office space by analyzing Desk Usage
  • Report equipment errors and produce cleaning reports
  • Block and unblock desks at will to comply with social distancing rules

space visualization on your mobile device

Our Hot Desking Solution

Unbeatable Desk Overview

Experience Hot Desking at its finest. Our 3D map provides an unbeatable overview of your office, displaying all Hot Desks and resources. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all Hot desks and make smart decisions about their desk bookings.

Hot desking 3D map

Hot Desking

Employees can use our mobile app or web application to easily book a Hot Desk that fit their needs with just a few clicks. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.

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Locate Hot Desks instantly with Wayfinding

All Hot Desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

hot desking wayfinding Flowmap

Easy Fault Reporting for Hot Desks

You can use the fault reporting feature to instantly create support requests for hot desks. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Hot desking fault reporting

Automatic Desk check-in

Release Hot Desks if no one shows up. Use our Desk Dongle to activate Flowscape's automatic Hot Desk check-in function so desks are released after a no-show. Our Desk dongle also books Hot desks automatically for you if no booking was made. The Flowmap will show the desk as occupied together with an electronic name plate. An effective way to show the correct availability status of desks without unnecessary administrative work.

Automatic check-in hot desking

Find Colleagues

Once a Hot Desk is booked, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

Colleague finding hot desking

Drop-down Desks

Want to have un-bookable Hot Desks? Your Drop-down desks can now be managed with the flexibility they deserve! Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

drop-down desks hot desking



Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk sensor.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception with the mobile app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Hardware for Desk management

Read our Free Guide!

How to successfully redesign your workspace with Hot Desking solutions for maximum teamwork!

Redesign your workspace with Hot Desking Solutions for maximum teamwork

Let's find the perfect solution for you

Our solution experts will design an optimum Space Management Solution that not only matches your current digital workplace requirements but also anticipates the future needs of your business. We provide relevant space data to give you a better picture of your space allocation.

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