The Problems We Solve

Organizations today face complex challenges in managing their office spaces effectively,
especially in the shift to hybrid work environments.

Key problems include:

Underutilized office spaces, leading to unused resources and high costs.
Inefficient desk and room booking systems, with frustrating employees which is impacting productivity.
Lack of actionable data to optimize space usage and reduce operational expenses.
Environmental impact, with energy wasted in underused office buildings.

The Value We Create

Flowscape offers cutting-edge solutions that empower organizations to address these challenges while enhancing employee experience and operational efficiency.

Our solutions deliver:

Substancial reduced office costs by optimizing space and reducing operational inefficiencies. For many companies, the cost of the office is the second largest after the labour cost.
Improved employee experience: Simplified desk and room booking processes, real-time wayfinding, and better collaboration.
Data-driven insights: Advanced analytics to understand office utilization trends, enabling smarter decision-making.
Sustainability: Significant CO2 reductions by aligning energy use with actual occupancy.

Features of Flowscape Solutions

Flowscape’s comprehensive platform includes tools tailored to modern workplace needs:

1. Room Booking

A powerful add-on to Outlook and Google Calendar.
Easy-to-use 3D map overview of rooms with real-time status and one-click booking.
Free up unused meeting rooms with multi-option check in functionality.
A complete system with displays outside rooms, QR/NFC tags, mobile app, web app, Outlook plugin and kiosk screens.
Manage non-bookable rooms with sensors to show status.

By streamlining booking and incorporating a dynamic 3D map, our room booking solution fosters spontaneous collaboration and reduces employee stress.

2. Desk and Parking Management

Flexible desk booking options via mobile app, web portal or kiosk displays.
Colleague Finder for easy team coordination.
Presence sensors for real-time availability visualization and utilization tracking.

3. Hybrid Work Management

Plan anchor days and ensure optimal attendance levels for team collaboration.
Monitor and manage office capacity to support hybrid work environments.

Real-time space utilization insights enable dynamic scheduling and empower both remote and in-office teams to stay seamlessly connected.

4. Visitor Management

Streamline visitor check-in with QR codes and automated notifications.
Alert users when their package has been delivered.

5. Advanced Analytics

Insights into space utilization, peak occupancy times, and booking trends.
Actionable data to optimize office design and reduce costs.
Use of several sensor options, including occupancy, environment, people counting via sensors and video bars.

6. Wayfinding

Search for any resource or point of interest in your office to find it on an intuitive 3D map.

Why Choose Flowscape?

Flowscape is trusted by over 200 global organizations across 60 countries, delivering scalable, secure, and future-proof workplace management solutions.

Key benefits include:

Seamless integration with platforms like Microsoft Office 365, G-Suite, and Exchange.
ISO-certified quality and security, ensuring reliability and compliance.
Flexibility: A feature-rich system with ready-made integrations to best-of-breed sensors, panels, and video bars.
Proven results: Substantial time savings for hundreds of thousands of employees daily, and significant operational efficiencies for organizations ranging from small businesses to multinational corporations
Key features: Booking system for multiple companies sharing the same office space, market leading 3D map and an advanced open sensor platform as well as solution made for flexibility – adjusting to the way people work.

Frequently Asked Questions (FAQs)

1. Why should I buy Flowscape’s room booking solution? I use Outlook and Teams for room booking today.
Flowscape’s solution complements these tools. Working together to enhance room booking efficiency and utilization through features like map visualization and automatic booking cancellation for no-shows.

2. Why should I buy Flowscape’s desk management? We have flexible seating today and will not implement desk booking.
Flowscape uses sensors to display desks status on the Flowmap, and offers users the option to automatically share their location with colleagues. This saves time for your employees and provides valuable data from the sensors to help you further optimize space utilization.

3. We have fixed seats. What is the benefit of Flowscape’s desk management solution?
Flowscape’s solution allows you to assign fixed desks to users, making it easy for employees to locate one another. With sensors, users can also indicate their presence at their desk, visible to colleagues. Additionally, sensors provide accurate data on desk usage, offering valuable insights for organizations considering a transition to flexible seating.

4. Why do I need sensors when I already have data from our badge entry system?
The badge system only tracks how many people enter the office. In contrast, sensors provide deeper insights into office usage, such as meeting room occupancy, the number of people in each room, and how the different workplaces are used.

5. Why should I use sensors instead of relying on manual headcounts for measurements?
Manual headcounts rely on short-term sampling, resulting in low data accuracy. In contrast, sensors provide precise data for every room and desk over extended periods (e.g., more than three months), offering stronger support for making informed office optimization decisions.

6. Is the solution GDPR-compliant?
Yes, as a registered company within the EU, Flowscape fully complies with GDPR regulations. Our servers are hosted in the Netherlands, and we can ensure the entire delivery process is managed by staff based within the EU. Additionally, Flowscape is ISO 27001 certified.

7. Can you install the solution on our servers (on-premises)?
Yes, Flowscape supports on-premises installations as well as dedicated cloud hosting.

8. Does the solution work with Google Workspace?
Yes, it is fully compatible with Google.

9. Does the solution work with Exchange on-premises?
Yes, Flowscape integrates with Exchange Server 2019 and later.

Enhancing the Modern Workplace