Desk Management
A Desk Management Solution is your ally when transitioning to flexible seating
Desk Management for the Hybrid Office
Efficiently manage desks on an ad hoc basis using Sensors or book them in advance through the FlowPlanner or FlowMap. Flowscape's Desk Booking Software is a user-friendly solution for hybrid workplace and traditional offices, perfect for businesses with employees working in the office, from home, or on the go.
Our Desk Management Solution
- Efficient desk management: Simplify desk bookings with customizable options, on-behalf reservations, and flexible zone-based booking rules.
- Optimal desk selection: Find suitable desks based on equipment, availability, and use Colleague Finder to easily locate team members.
- Data-driven insights: Analyze desk utilization, view team members' office presence schedules, and report equipment issues to optimize your workspace.
Other Perks with our Solution
Smart Desk Booking
Flowscape's smart desk booking system makes it easy to manage desks and ensures that everyone has access to the right equipment and workspace. With just a few clicks, you can reserve a desk for the day or the upcoming week.
Automatic Check-In
Monitor and release desks if no one shows up. Use our USB Presence sensor to activate Flowscape's automatic desk check-in function so desks are released after a no-show. An effective way to show the correct availability status of desks without unnecessary administrative work.
Easy Fault Reporting for Desks
You can use the fault reporting feature to instantly create support requests. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.
Drop-Down Desks
Want to have un-bookable desks? Our Presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.
Find Colleagues
Once a desk is booked, the user's name will be displayed on the Flowmap. Refer to the map, use the search function, or view colleagues' future bookings via the FlowPlanner.
Frequently Asked Questions
A Desk Management System facilitates organizations to embrace flexible and activity-based workspaces. With a Desk Management System, employees can easily reserve workspaces that align with their specific work-life requirements, ensuring a seamless and productive experience.
Key functionalities
FlowMap
Our 3D interactive maps will display all office resources and meeting spaces with clear color indications.
Automatic Check-in
Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show with our USB Desk sensor.
Flexible bookings
Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it. You can book a desk for the entire day, or for several hours.
Wayfinder
The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.
Fault Reporting
Employees can report issues directly to property managers, cleaning staff, or reception with the mobile app.
Colleague Finder
See your colleagues' desk bookings on the map and easily book nearby resources using Flowscape's built-in colleague finder or FlowPlanner.
Hardware for Desk management
Let's find the perfect solution for you
Our solution experts will design an optimum Space Management Solution that not only matches your current digital workplace requirements but also anticipates the future needs of your business. We provide relevant space data to give you a better picture of your space allocation.