Desk Management

Manage desks ad hoc with sensors or book them in advance

Looking for a Covid-19 solution?

Use Flowscape's desk management solution to block desks to ensure social distancing and book desks to avoid sharing of the same workstation. Use the solution to conduct contact tracing and produce reports of used desks to cleaning staff.

For more information, please read more here.

Manage from any device

There are multiple ways to book a desk - via desktop, the mobile app, and the Kiosk screen. Decide how long in advance a desk can be booked or choose to only allow bookings upon arrival in the office.

booking phone laptop

Visualize desk status

With Flowscape’s Busy Light, everyone will instantly see the availability status of all desks in a zone or on the floor.​

green light people

Find a colleague

Want to book a desk close to a specific colleague? Use the search function in the app or desktop to find which desk they have booked. If you want to find them, use the wayfinder and it will guide you to them. It is the perfect feature to enable a flexible workplace.

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Sensors for all workspaces

Flowscape has a range of sensors for different types of desks, collaboration areas, lounges, and congested areas like the canteen. Learn more about our sensors here.

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Virtual Panel

Flowscape’s Virtual Panel is a cost-efficient solution for booking a desk upon arrival with your phone.

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Analyze desk utilization

With the powerful sensor portfolio, you can obtain precise utilization data on all workspaces in your office. Use Flowscape’s analytics tool to understand the utilization patterns of rooms and desks for any period of time, from yearly averages to hourly values and anything in-between.

analyze desk

Key functionalities


The Flowmap is an interactive 3D map of the office and the foundation of the mobile and desktop app.

Book from

Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it.

Visual confirmation of availability

Available desk are green on the map, while booked or occupied once are red.

Flexible bookings

Book desks both in advance or upon arrival. The system is flexible, and you can decide how long in advance a desk can be booked or only allow bookings made upon arrival.


The built-in wayfinder in the mobile app and desktop app guides you to the booked desk.

Colleague finder

To find a colleague to talk to or to book a desk close to them, search for their name in Flowscape's built-in colleague finder. Choose if you want to be visible and you can whenever turn invisible again. People in certain zones, for example bathrooms, can always be invisible.




Server Software
Outlook add-in
Workplace analytics portalBasicBasicAdvanced
Mobile app
Kiosk screen app
Flowmap view
Failure reporting
Check-in via mobile and e-mail
Web app
Drop-in rooms
Catering integration
Visitor management integration
Indoor positioning integration
Busy Light
Virtual Room Panel
Room Sensor
Zone Sensor

Complementary products

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

Get in touch