Desk management

Desk Management

Manage desks ad hoc with sensors or book them in advance

Desk Management for Hybrid Work Environments

The Flowscape Desk Management Solution and Desk Booking Software is a feature-rich and easy-to-use solution designed to support both hybrid and traditional office environments, making it the perfect choice for businesses with employees who work from home, telecommute, or travel.

With Flowscape Desk Management Solution, you will be able to

• Book desks on arrival or in advance or on behalf of others
• Apply advanced booking rules based on zones
• Block and unblock desks to comply with social distancing rules
• Search for suitable desks based on equipment and availability
• Check if specific seats are available
• Use Colleague Finder to locate team members
• See when your team members will be in the office
• Report equipment errors
• Generate cleaning reports and COVID tracing reports
• Analyze desk utilization

space visualization on your mobile device

Our Desk Management Solution

Unbeatable Desk Overview

Our 3D map provides an unbeatable overview of your office, displaying all desks and resources with a clear color indication of desk availability – green for accessible and red for a booked desk.

Flowscape's mobile app office overview

Smart Desk Booking

Flowscape's smart desk booking system makes it easy to manage desks and ensures that everyone has access to the right equipment and workspace. With just a few clicks, you can reserve a desk for the day or the upcoming week.

desk booking

Automatic check-in

Monitor and release desks if no one shows up. Use our USB Presence sensor to activate Flowscape's automatic desk check-in function so desks are released after a no-show. An effective way to show the correct availability status of desks without unnecessary administrative work.

Occupied desk with red busy light

Easy Fault Reporting for desks

You can use the fault reporting feature to instantly create support requests. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

room booking Housekeeper Report issue

Locate Desks instantly with wayfinding

All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

App wayfinding

Find Colleagues

Once a desk is booked, the name of the user will be shown on the Flowmap. It's a perfect way to quickly find a colleague in a hybrid workplace. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

overview map iOS

Drop-down Desks

Want to have un-bookable desks? Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.


Key functionalities


Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk sensor.

Flexible bookings

Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it. You can book a desk for the entire day, or for several hours. If you need to cancel your booking, you can then easily cancel via the app.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception with the mobile app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Hardware for Desk management

Download our Desk Management Brochure

Learn more about our Desk Management Solution and what it can do for your business.

Desk Management Brochure

Let's find the perfect solution for you

Our solution experts will design optimum Space Management Solution to not only match your digital workplace requirements today - but also anticipates the future needs of your business with relevant space data and get a better picture of your space allocation.

Contact us