Apr 27, 2022

Is Hot Desking Right For Your Office?

There are many advantages to hot desking, but not every company will benefit from the flexibility it provides employees. Many workers prefer their own space, and being forced to redistribute each day can be bad for business. Hot desking might also be disruptive to team building. Still, it could, on the other hand, also improve team-building since sitting next to new people and fellow employees might open up to further discussions leading to more productivity and new ideas emerging.

Hot desking offers flexibility for the office space

Hot desking provides an added level of flexibility in the office space, allowing employees to choose their workspace. A good workspace includes power outlets, relevant technology, internet access, and access to communal amenities. It also allows workers to maintain their autonomy and productivity. If a particular employee needs to concentrate, they can work at a desk in the corner. Those who need to collaborate can use a meeting room. There are many benefits of hot desking, including flexibility and cost savings.

Another benefit of hot desking is boosting productivity across multiple locations. By allowing employees to work in different environments, the company can make bold business decisions. In addition, employees can meet people from other companies and exchange ideas. While hot desking is not for every organization, it offers plenty of benefits for both parties. The cost savings associated with hot desking are substantial, especially for organizations with many employees.


Despite its advantages, hot desking is not without problems. For one thing, it can result in a less-than-clean workspace. Employees may eat lunch at their desks or leave their files and items there. Another issue that may arise might be poor acoustics.

Ultimately, hot desking encourages employees to interact more with one another. Having such an approach and encouraging cross-functional interactions, makes hot desking leads to fewer wasted workspaces and much better desk usage. Additionally, it helps businesses make smarter real estate decisions, giving them a more accurate idea of how their workspaces are being used. As a bonus, hot desking tends to make offices neater. When a company offers different workspaces, it usually increases employee interaction and collaboration.

Optimize the workplace experience with hot desks

Hot desking has several benefits for a business. It reduces overall square footage while allowing one or more employees to work from home or at a hot desk for a short period. In addition, it helps a company maintain a healthy work-life balance since employees need to devote time to their families. It can also boost productivity by increasing collaboration.

A hot desk will offer flexibility and freedom for employees, and it can be a great way to break up a monotonous office environment. As mentioned before, it can be an excellent way for employees to switch up their work environment, get a fresh perspective, or spend some quality time with family. Companies that implement hot desking often save money on office space, furniture, and decor by maximizing their existing resources. By allowing employees to work from home, they can work remotely and still be productive.


While hot desking has many benefits, it can also lead to adverse effects. Those who opt to use shared workspaces can often feel disconnected from their colleagues, as they may not have the same workspace as their coworkers. They might also miss out on building relationships and making new friends. However, promoting activities that encourage bonding between employees and the organization can mitigate these effects. Another way to make hot desking more pleasant is introducing workplace culture changes, such as more social activities.

Hot desking might not be for everyone

Hot desking is not a good fit for all companies. Some employees find it challenging to adapt to the new environment, and others resent it. Companies with large staff might not want to implement hot desking for the entire team, but instead have some of the staff have the possibility to use a hot desk, while some can still have their private offices. For example, salespeople who are out on the field might not need to have a designated desk in the workplace. Having a hot desk strategy might work best for small to medium-sized companies. For some, hot desking can create an uncomfortable environment, making people feel less productive and decreasing morale.


What about using hot desking during COVID?

In addition to hot desking, hot desks can help businesses implement a permanent remote working policy. This flexible workspace also allows companies to adjust to the hybrid working environment that came into play after COVID and disrupted most of the more traditional offices in some way or another. You may also want to implement hot desks to accommodate the COVID restrictions better so that your employees feel safer going back to the office. One important thing, though, is to make sure desks are cleaned regularly when employees are using different desks, and not the same desk every day so that employees don’t increase the risk of getting sick due to hot desking.

Reducing the ratio of employees to desks and real estate costs

Hot desking reduces the wasted space that you normally have in a more traditional office and opens up for better space utilization. Having fewer desks is also a way to save on expenses and real estate costs. In large cities, office space is costly, with an average cost of over $6,000 per employee and year for some of the bigger cities in the US. Additionally, you might be looking at getting more square feet per employee due to COVID restrictions, making it even more important to use all of the desks in your office. Look over the office layout and the existing space to see if you can save space by better space utilization.


It's important to consider all the pros and cons before deciding whether hot desking is suitable for you. However, hot desking will reduce the ratio of employees to desks in your office.

As hot desking increases employee to desk space, it can reduce the number of employees per desk. This approach makes it easier to optimize desk space for everyone in an office and helps workplace teams see how many employees are active on a particular day. Another positive side of hot desking is that it allows employees to choose their workspace according to their mood. The downside to this arrangement is that hot desking can make workplaces feel claustrophobic and restrict the movement of people.

Can hot desking get in the way of team building?

Hot desking can be beneficial for workplace health, but it can also pose several challenges for team building. First of all, employees who share a desk with a co-worker will likely lack personal space. They may also lack the privacy necessary to work efficiently. Additionally, employees who need extra storage space will have to share it with the other co-worker who shares a desk. Ultimately, hot desking might negatively affect your organization's team-building efforts.

Having a single workstation for everyone in the office can hinder team building, as workers feel uneasy about the situation. Another disadvantage of hot desking is that it prevents employees from customizing their workstations to their own needs. This can make workstations less personalized and more generic, which can be detrimental to productivity.

While hot desking is convenient, it can negatively affect your team's productivity. Hot desking is disruptive, but it can also cause conflicts and reduce morale among workers. Moreover, it can lead to conflicts due to competition for the "best" desks. Moreover, in some offices, the "first come, first served" policy may not be equitable. However, there are ways to manage hot desking and ensure it doesn't disrupt team building and communication.

Another downside is that it might discourage face-to-face interaction with your team if you don’t have designated desk space. Employees might feel that they cannot walk up to colleagues' desks as they would if they sat all together, which is a deterrent to team building. When new employees start working in your office, they must meet other team members in person and familiarize themselves with their work environment. This is particularly difficult in situations where hot desking is the norm.

Quick summary if hot desking is right for your office

While hot desking can help save money and create a more flexible work environment, it may not be the right approach for all offices. Its effectiveness depends on the size of your team, the nature of the work, and the demographics of your employees. If your office is large and open, you may want to consider a more traditional, centralized workplace.

One of the most significant advantages of hot desking is providing a more flexible work environment. Allowing employees to choose where they work each day gives them more control over their schedules and helps ensure that everyone has access to the resources they need. This can be particularly beneficial for small or remote offices, as it allows employees to work from home or other locations when necessary.

However, there are also some potential downsides to hot desking. It may lead to a high degree of conflict between employees who use the same workspace, which can create an unpleasant work environment and make it difficult for teams to collaborate effectively. Additionally, hot desking may not be ideal for groups that need to be close to each other, as it can make it challenging to find a workspace when everyone is sharing the same area.

Overall, whether hot desking is right for your office depends on several factors. It is essential to consider the size of your team and its work style before making a decision, and you may also want to consult with your employees to get their input on the issue. If you decide that hot desking is the right approach for your organization, be sure to put in place clear policies and guidelines to help minimize conflicts and promote a positive work environment.

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