Desk Hoteling hybrid workplaces

Desk Hoteling

For Hybrid Workplaces

Flowscape provides a comprehensive Desk Hoteling solution for hybrid workplaces. Book Desks upon arrival or in advance, analyze desk usage and reduce facility costs. We provide an end-to-end solution with Software, Sensors and Busy Lights.

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Experience the FLOW with our market leading Smart Office solution

Unbeatable Desk Overview

Our 3D map provides an unbeatable overview of your office, displaying all desks and resources. We provide clear color indication of desk availability – green for accessible and red for booked or occupied. Employees can see equipment and location of all desks and make smart decisions about their desk bookings.

Desk hoteling 3D map

Desk Hoteling

Employees can use the Flowscape mobile app or web application to easily book a desk that fit their needs with just a few clicks. Our Desk Booking wizard selects the most suitable desk after the criteria given, and our calendar function shows colleagues future desk bookings for effective collaboration.

Desk Hoteling booking software

Locate desks instantly with Wayfinding

All desk bookings made can be found under “my bookings” in the Flowscape app, which also shows the exact location of the desk. Whether the desk booking was made for you or by you, it will always be possible to find in just a few seconds with wayfinding.

Desk hoteling wayfinding Flowmap

Download our Desk Management Brochure

Learn more about our Desk Management Solution and what it can do for your business.

Desk Management Brochure

Want to know more?

Flowscape also provides a comprehensive Space Management Solution that can support your hybrid workplace from start to finish, read more about it here.

Easy Fault Reporting

You can use the fault reporting feature to instantly create support requests. Using the mobile app, you can create a fault report with a few clicks with the option to attach a picture. The report is automatically routed to your chosen destination and a visual reminder will be displayed on the map to alert other users about the issue until it is resolved.

Desk hoteling fault reporting

Automatic check-in

Monitor and release desks if no one shows up. Use our USB Presence sensor to activate Flowscape's automatic desk check-in function so desks are released after a no-show. An effective way to show the correct availability status of desks without unnecessary administrative work.

Occupied desk with red busy light

Find Colleagues

Once a desk is booked, the name of the user will be shown on the Flowmap. It's a perfect way to quickly find a colleague in a hybrid workplace. Either look at the map, use the search function or view colleagues’ future bookings via the calendar function.

overview map iOS

Drop-down Desks

Your Drop-down desks can now be managed with the flexibility they deserve. Our presence sensors detect if someone is using a desk and shows it as red on the map. Our Busy lights can be set up to show if the desk is vacant or not from a distance.

drop-down desks desk hoteling



Our 3D interactive maps will display all office resources and meeting spaces with clear color indications. Flowscape is the acknowledged market leader in terms of quality, user-friendliness, adaptability, and function.

Automatic Check-in

Employees are automatically checked-in to their booked resource - and resources are automatically released after a no-show. Check out our USB Desk sensor.

Flexible Bookings

Office Resources can be booked directly or in advance with just a few clicks. The system is flexible, and you can decide how long in advance a resource can be booked or only allow bookings made upon arrival.


The built-in Wayfinder in the mobile app and Kiosk Screen shows the most optimal route to all office resources. Personal bookings can be easily accessed through "My Bookings" in the Flowscape app.

Fault Reporting

Employees can send fault reports directly to property managers, cleaning staff, or reception via the app.

Colleague Finder

View colleagues desk bookings to book resources close to them with Flowscape's built-in colleague finder or FlowPlanner.

Delivered hot desking hardware equipment for a better hot desking experience

What's next?

Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us!

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