Retain your staff with advanced IWM software

With Flowscape Workplace Management, you will be able to

• Manage your office space using our 3D Map
• Book office resources directly or in advance
• Eliminate ghost bookings
• Limit employee attendance based on office capacity
• View colleagues planned office attendance
• Use the fault reporting feature to create support requests
• Restrict or allow booking access for different teams
• Produce cleaning reports for cleaning staff
• Build future office strategies with Workplace Analytics

Unbeatable Office Overview

The Flowmap enables you to manage your office space with efficiency and ease. the 3D map displays all office resources with clear color indication - green for available and red for booked. Employees can see size, equipment and location of all office resources and make smart decisions about their bookings. Flowscape is the acknowledged market leader in terms of quality, user friendliness, adaptability, and function.

Resource Booking

Office Resources can be booked directly or in advance with just a few clicks. Employees can use our mobile app, web application, outlook integration or room panels to easily book a resource that fit their needs. Bookings made become visible immediately to others and prevent both double bookings and save valuable time.

With our Booking solution, you will be able to book

• Meeting Rooms
• Desks and workspaces
• Parking Spaces
• Lockers
• Collaboration areas

Eliminate Ghost Bookings

Eliminate ghost booking by activating the Flowscape check-in functionality. Employees are automatically checked-in to their booked desk or workspace - and resources are automatically released after a no-show when a Desk Dongle is installed. When booking meeting rooms or collaboration spaces, attendees need to check-in via e-mail or a push-notification. You can for example set the grace period for 15 min before and 10 min after the meeting's start time. If you add our Room Panel Solution, check-in can be done directly through the Room Panel.

Efficient Density Control

FlowPlanner makes sure your office never exceeds its maximum capacity. Employees simply register attendance using our web application, together with the opportunity to also book a workspace. When maximum capacity is reached for a certain day, the Flowmap will redirect employees to register attendance for another day. A list of office attendees can be accessed by a security manager if a crisis should occur.  

Team Planning for Hybrid Workplaces

Flowscapes FlowPlanner also allows employees to plan their trips to the office based on the attendance of their team members. Employees simply add their colleagues to their “selected colleagues list”, which enables them to directly view their future attendance. Employees can easily book spaces in close proximity to one another which makes team collaboration both effective and easy.

Instant Fault Reporting

Use the Fault Reporting feature to instantly create support requests and streamline the management of fault reports across your facility. Facility issues can now be solved within hours instead of days. The fault report is marked on the map and is visible to all users so more suitable resources can be booked until the issue is resolved.

Restrict or Allow Access

Flowscape allows you to create multiple teams/departments that can be governed by different booking rules. Choose freely who can access which part of the office, and guarantee seating for all of your departments without interfering with their day-to-day work.

Cleaning Reports

Flowscapes analytics portal produce up-to-date cleaning reports over all used resources during a day, so your cleaning staff can prioritize cleaning. The staff can be directly alerted when a resource booking has ended and be directed to the room for cleaning. This also makes sure that your office can be up to date with covid-19 regulations.

Advanced Analytics

In the analytics portal, you can view a dashboard of booked desk statistics in a monthly, weekly, and daily view. You can use the data to monitor the pace of the back-to-the-office transition. If some employees are wary about returning to the office, the data can be helpful to engender a feeling of safety about the degree to which social distancing is being implemented in each building, or by floor or zone.